Extensis Portfolio - formerly known as Fetch — is considered the media management standard among graphics profesionals. Extensis Portfolio 3.0 offers a quick, easy and efficient way to organize, browse, manage and retrieve digital content. For individuals as well as workgroups Portfolio greatly speeds up the creative process by letting users locate, access and reuse exisiting digital files.
If you are not familiar with Extensis, we have been building software that extends the productivity of all major graphics arts applications for over four years. Our other award winning products include:
* PageTools for PageMaker
* QX-Tools for QuarkXPress
* Mask Pro for Photoshop
* PhotoTools for Photoshop
* Intellihance for Photoshop
* CyberPress for QuarkXPress
* VectorTools for Illustrator and Freehand
* PreFlight Pro for advanced preflighting
We offer fully functioning demos of all our products at our web site; please visit us soon at www.extensis.com and download our productivity enhancing software.
Portfolio 3.0 Requires:
Macintosh:
* System 7.5 or later
* 68030-based Macintosh or newer (including Power Macintosh and compatibles)
* A minimum of 6MB of application RAM
* 20MB of free hard disk space (for complete installation)
* QuickTime 2.5 or higher (This can be installed during Portfolio installation)
* Thousands of colors strongly recommended
Windows:
* Windows 95/Windows NT 4.0 or later
* 486/33 or higher IBM or 100% compatible PC
* A minimum of 6MB of application RAM
* 20MB of free hard disk space (for complete installation)
* Thousands of colors strongly recommended
Contacting Extensis
To reach us for technical support or general questions please use one of the following methods:
Ph: 503-274-7030
Fax: 503-274-0530
Internet: support@extensis.com
Web: www.extensis.com
Our web site includes a detailed, up-to-date FAQ/troubleshooting page for Portfolio. If you have troubleshooting or functionality questions, please visit www.extensis.com or contact Extensis technical support.
Mail:
Extensis Corporation
1800 SW First Ave.
Suite 500
Portland, OR 97201
Extensis Europe:
Zonnebaan 34
3606 CB Maarssen
The Netherlands
Phone #31 (0)30 247 50 50
Fax #31 (0)30 241 20 39
Internet: extensis@euronet.nl
About the Demo
If you have not purchased a serial number for Portfolio, you can run it as a full-functioning demo for 60 days. After this period expires, Portfolio will convert into a Browser version. This version only allows read-only operations, so you will not be able to create catalogs or add items to catalogs. Additionally, the Browser only operates in a single-user setting, so you will be locked out of any networked catalog that another user is accessing. If you do access a networked catalog, all other users will be locked out of that catalog until you close the catalog.
Installing and registering Portfolio
Macintosh:
The following items are installed for each package (all items are installed for a Standard installation). Unless otherwise noted, files are installed in the folder selected by the user.
- Application:
- Portfolio
- Translators folder
- ReadMe
- Help system:
- Portfolio.hlp
- QuickHelp 4.3.1
- Sample Catalog:
- Sample Catalog.fdb
[Note: Sample files are located on the Extensis CD.]
- Quick Start Guide:
- Portfolio QSG.pdf
- Keywording Strategies.pdf
- Apple QuickTime 2.5:
- QuickTime (in System Folder:Extensions:)
- QuickTime Musical Instruments (in System Folder:Extensions:)
- QuickTime PowerPlug (in System Folder:Extensions:)
[Note: For PowerPC only]
- QuickTime Settings (in System Folder:Control Panels:)
- Sound Manager (in System Folder:Extensions:)
- QuickTime Plugin (in System Folder:Extensions:)
- Movie Player
- Quark XTensions
- QX-Drag&Drop folder
- VE Preview Editor Lite folder
Windows:
The following items are installed for each package (all items are installed for a Typical installation). Unless otherwise noted, files are installed in the folder selected by the user.
- Program Files:
- Portfolio.exe
- Fdb.dll
- Msvcrt40.dll
- ImgPrev.exe
- Ereglb32.dll
- Ereglib.dll
- Ergint32.dll
- eregreg2.ini
- portreg.dll
- Gear32pd.dll
- Filters folder
- ReadMe.txt
- Help Files:
- Portfolio.cnt
- Portfolio.gid
- Portfolio.hlp
- Quick Start Guide:
- Portfolio QSG.pdf
- Keywording Strategies.pdf
- Sample Catalog:
- Sample Catalog.fdb
[Note: Sample files are located on the Extensis CD.]
During the launch of Portfolio, you will be requested to serialize and register the software. Please enter the serial number located on the back of the manual. If you do not have a serial number, you can choose to run Portfolio in demo mode; demo mode allows full functionality for 60 days.
Please register using one of the built-in electronic registration methods. If you do not have a modem, fax/modem, or printer, you may fill out the registration card in the back of the manual.
General Notes on Portfolio use
1) Portfolio uses multiple file translation systems to generate thumbnails and preview many file types. On the Macintosh, Portfolio will take advantage of the translation capabilities of MacOS Easy Open and QuickTime if both are installed and active.
2) File types come in many different flavors, depending on the application they were created in and the settings used when the file was saved. Portfolio may encounter some files that it cannot generate a thumbnail for. In these instances, Portfolio will usually substitute the file's icon as the thumbnail.
3) When working with large images or catalogs with many items, you may need to give Portfolio more memory. On the Macintosh you can do this by allocating more memory to the application via the Get Info dialog in the Finder. On Windows, increase the Virtual Memory cache via the System Control Panel.
4) The Missing Files dialog will only search for missing files on currently mounted volumes. As a result, it may not show all files that have out-of-date links.
5) When converting a Fetch 1.5 catalog on the Macintosh, the file size for each item will not be displayed due to the fact that Fetch 1.5 does not store the size of each file. To rectify this situation, simply update your Portfolio catalog after converting it from a Fetch 1.5 catalog.
6) In multi-user situations, Portfolio may display an 'Item Deleted' symbol for items that are currently being modified by another user. In this situation, simply Refreshing the gallery should remedy the problem.
7) On page 37 of the manual is a reference to a preference for Image Dimensions. This feature is not available in this release.
8) The Macintosh keyboard shortcut CMD-OPT-M referred to on page 63 of the manual is not available in this release. To use this command, simply hold down the Option key while selecting 'Edit Original...' from the item menu.
9) In low memory situations features such as the Master Keyword List may not display correctly. If you experience such problems, increasing the program allocated memory (on the Mac) or increasing the Virtual Memory cache (on Windows) should solve the problem.
10) On Windows, if you select a block of items to drag in a gallery, you must click-drag on the last item selected in order to drag all of the items. Clicking on any of the other selected items will deselect the group and select just that item. If you use Select All, click on the first item in the gallery to drag the entire contents of that gallery.
11) On Windows, there is a system limit to the number of items you can select in the Add Items file dialog. If you are trying to select the entire contents of a folder, either click on the Current Folder button or simply drag the folder or selected items onto an open gallery from the Explorer.
12) When working in a cross-platform environment, be aware of different restrictions each operating system's file system has. For example, Mac file names can only be 31 characters long and Windows file names cannot use the following characters: \/:*?<>|
Failure to observe such guidelines may result in users on one platform or the other being unable to access the original files from Portfolio.
13) Portfolio can create two different types of links to local files, depending on how they are cataloged:
(A) If you want to catalog a file so that it is sharable to other users on your network, turn on File Sharing on the Mac or add the items by accessing your local files via the Network Neighborhood on Windows. This will place a full network path name, which allows other machines on the network to locate the files on your computer.
(B) If you want to catalog a local path name to a file, turn off File Sharing on the Mac or catalog files directly from local drives on Windows. When this is done with removable media, users will be asked for the media to be inserted locally instead of having Portfolio attempt to access the files over a network (which may be inaccessible). Note that files cataloged from local hard drives in this fashion will be inaccessible to other users. This mode is particularly useful when the images are on removable media that has been given to another user.
